Allied Business Solutions is currently seeking a Office Administrator to join our team in Spanish Fork, UT.
Responsibilities:
- Answering/Manage all incoming calls and route appropriately.
- Greet walk in customers.
- Data Entry: entering service call information in operations system.
- Data Entry: entering sales orders in system, track for receipt and fulfillment/invoice accordingly.
- Post AR receipts and record deposits accordingly.
- Provide excellent customer service: Develop working relationships with internal and external customers.
- Ensure that voicemails for the branch and after hours are attended to promptly.
- Maintain customer databases and ensure accuracy of account information.
- Manage office supplies for branch employees.
- Maintain cleanliness in conference rooms and showrooms.
- Order catering for meetings and company events, as requested.
- Setup and clean up of in-house demonstrations.
- Backup for other administration personnel.
- Other duties as assigned.
Requirements:
- Outstanding interpersonal skills.
- Well-organized and responsible with aptitude in problem-solving.
- Strong data entry skills with an eye for detail and accuracy.
- Ability to work independently and within a transformational team environment.
- Ability to capture and document business and reporting requirements.
- Detail oriented with outstanding customer service skills.
- Dependable, trustworthy and self-motivated.
- Experience and proficient use of Microsoft Office Suites.
Essential Qualifications:
- Minimum of 1-2 years in office administration/customer service focused role.
- Attention to detail and high level of accuracy.
- Excellent communication skills (written and verbal) to facilitate discussions with all internal departments in a diplomatic and constructive manner and to support customer relations.
- Strong organization and problem-solving skills.
- Strong computer skills: Windows based PC programs; (i.e., Excel, Word, and Outlook).
- Positive, friendly, and supportive attitude.
- Excellent time management skills, adherence to company policies, programs and work rules.
- Highly motivated, self-directed and results driven.
Other Requirements:
- Physical demands include sits, squats, bends, lifts and moves during working hours.
- Responsibilities may change from time to time. Allied Business Solutions reserves the right to add or delete duties and responsibilities at the discretion of ABS and its executives.
- This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person