A little about us
(CKE) is a growing boutique event management and planning agency. We intentionally craft end-to-end management experience for any event, large or small, and manage various global events, including conferences, trade shows, sponsorship activations, corporate meetings, and more. CKE is the detail-driven force behind the best in digital marketing, SaaS, payroll and HR, and mental health, with an ever-expanding portfolio in many industries.
What you'll be doing
We seek an enthusiastic, highly organized, resourceful, and detail-oriented Administrative Assistant to join our team. This position will work closely with our founder and event managers. The ideal candidate will have confident communication and organizational skills, be able to prioritize in a fast-paced environment, and work independently as part of our 5-person team. We'd love for you to help take CKE into the future and expand your career with growth opportunities.
Some of your responsibilities include:
Administrative support
- Provide administrative support to our founder, Charlene.
- Coordinate and prepare meetings, including agendas and presentations.
- Process and track expense reports and invoices using QuickBooks Online.
- Develop, track, and manage CKE swag and marketing collateral.
- Plan and execute semi-annual team retreats and quarterly virtual team-building activities.
- Plan, execute, and manage team, client, and partner gifting.
Administrative event support
- Assist event managers with miscellaneous projects and event coordination.
- Assist event managers in researching, outreach, and organizing venue and vendor RFPs.
- Assist in tracking shipments of marketing collateral, swag, gifts, and event supplies.
- Use attention to detail for proofreading and editing various documents to ensure quality assurance.
- Help troubleshoot and resolve issues as they arise, under the guidance of event managers.
- Stay informed about industry trends and best practices in event planning.
- Provide on-site support during events, including day-of setup and coordination as needed.
Social media
- Develop and execute social media content strategies to increase brand awareness and engagement.
- Support creating and curating engaging content across various formats, including text, images, and videos.
Who you are
- Passionate: Extremely enthusiastic about creating exceptional event experiences and driven by what we call "the event bug."
- Experienced: Preferably have 3+ years of experience in an administrative and event role, but we value diverse career paths.
- High standards. You always strive for excellence and a 10 out of 10 experience satisfaction, but realize there is no such thing as perfect. You are fearless in trying new things and innovating in ways other events agencies wouldn't dare to do.
- Resourceful. You excel at making the most of every resource at your disposal, creatively overcoming challenges, and finding solutions where others see roadblocks. Whether leveraging limited budgets, finding last-minute vendor replacements, or navigating unforeseen circumstances, your ability to think outside the box ensures every event succeeds, no matter the constraints.
- Community-focused. You understand that connection is everything, and our clients use events to build community between attendees.
- Problem solver. You anticipate problems, are humble enough to know when to escalate, understand what tradeoffs should happen, and achieve a balanced, valuable experience for the client and attendees.
- A true team player. Strong teamwork is necessary to manage multiple priorities and build excellent rapport with internal and external teams. You'll work with people from diverse backgrounds and need to lean on their expertise, listen, and take in feedback.
- Technically savvy. You don’t shy away from opportunities for process optimization or learning new-to-you technology quickly. We currently use ClickUp, Google Docs, Slack, and Quickbooks Online. Our team uses Apple products and must be well-versed in iOS.
- Exceptional time management skills. You'll bring a sense of urgency and ownership to complete tasks to their deadlines and know ahead of time when items are falling behind. You'll be able to triage tasks and prioritize deadlines.
- Open to opportunity. Passionately flexible with a small business' unexpected, dynamic, and ever-changing nature.
Expectations
- Role: Full-time employment
- Compensation: $45,000 to $50,000 annual salary or $20 to $24 hourly—based on experience.
- Location: Remote in AZ, CO, and DC preferred
- Manager: Reports directly to CKE Founder and Managing Director Charlene Ditch.
- Travel: Must be willing and passionate about traveling domestically and internationally for site visits and events.
- Benefits: Company-paid medical, dental, and vision coverage; professional development opportunities and continued learning; flexible PTO and paid holidays; wellness, fitness, and office stipends; and more.
How to apply
Please email the following to Charlene Ditch at team@workwithcke.com:
1. Your resume
2. Instead of a cover letter, please answer the following questions:
- What motivates you to apply for the Administrative Assistant position?
- How would your colleagues describe you?
- Talk about a critical work situation you solved on a tight deadline.
- What was the best-organized event you ever attended? What made the experience special? (The event can be either professional or personal.)
- [Optional] Do you want to tell us anything else about yourself or your professional experience?
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Work Location: Remote