Overview:
James Bates Brannan Groover LLP, a leading law firm with offices in Atlanta, Macon, and Athens, Georgia, is seeking an experienced executive assistant for a partner in our Commercial Litigation group in our Macon office. Our firm believes in the importance of our people. We strive to provide the best experience for our employees and clients by demonstrating our core values: servant leadership, excellence, integrity, and respect for others.
As the executive assistant to a partner, you will be responsible for a wide range of administrative and executive support tasks, enabling the partner to focus on strategic initiatives and client engagements. To succeed in this role, the executive assistant must be proactive, detail-oriented, and possess exceptional organizational and communication skills.
Responsibilities:
- Manage the day-to-day activities of the partner while proactively anticipating needs well in advance
- Advanced calendar management with the ability to manage shifting priorities
- Coordinate meetings
- Manage email and mail, including responding on behalf of the partner
- Manage travel arrangements and prepare associated agendas
- Manage financials and account reconciliations
- Answer all incoming calls
- Ensure meeting materials are received and distributed accordingly
- Process expense reports and scheduled payments in a timely manner
- Assist with on-site meetings, including scheduling meeting space, catering, and technology needs
- Transcribe, edit, and finalize correspondence and time entries
- Manage and edit all pre-bills
Requirements:
- Bachelor’s Degree
- Three to five years of experience, preferably in a mid-to-large organization
- Advanced user of Microsoft Office
- Ability to manage multiple tasks/projects and deadlines simultaneously
- Ability to be flexible in work hours when necessary
- Professional demeanor and a client-focused attitude
- Outstanding organizational skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Ability to prioritize numerous tasks in a fast-paced environment
- Ability to work well with others
- Must be self-motivated and able to meet deadlines under pressure
- Positive attitude
- Superior grammar and proofreading skills
- Ability to handle sensitive and confidential information with discretion
Job Type: Full-time
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Executive administrative support: 3 years (Required)
Ability to Relocate:
- Macon, GA 31201: Relocate before starting work (Required)
Work Location: In person