Job Summary
Our company is looking for an experienced, motivated, and proactive Administrative Assistant. This position will work closely with the District Manager and is responsible for various administrative duties as they relate to the assigned Districts.
Essential Functions
➢ Transcribe monthly meeting minutes.
➢ Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
➢ Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
➢ Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
➢ Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
➢ Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
➢ Manage digital district files (set up new ones, maintain existing ones).
➢ Interact and assist clients and District staff with administrative needs.
➢ Non-essential duties include other job-related duties as assigned.
Education
Required - High School diploma or GED.
Experience
Required - minimum of two (2) years office work experience.
Preferred - property management experience preferred.
Job Knowledge
➢ Knowledge and application of Microsoft Word, Outlook and Excel is required.
➢ Knowledge of Community Development Districts desired.
Job Skills
➢ Ability to work independently in a fast-paced environment.
➢ Ability to coordinate/manage multiple projects at the same time.
➢ Ability to interact and communicate effectively with colleagues and clients at all professional levels.
➢ Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
➢ Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.
Supervisory Responsibilities
N/A
Work Environment
Professional office environment.
Physical Demands
Physical demands are essentially those of sedentary work.
Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.
Job Type: Full-time
Pay: $20.00 - $21.70 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you legally authorized to work in the United States?
- Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?
- Are you willing to undergo a background check and drug test in accordance with local law/regulations?
- "Have you ever been convicted of, or entered a plea of guilty or nolo contendere to any crime or had an adjudication withheld? If no type "N/A" if yes, please explain?
- What is your expected salary range?
- How many years of experience do you have with the expected skill level set for the position?
- What is your level of proficiency with Microsoft Office products?
- How many years of experience do you have being an administrative assistant?
Education:
- High school or equivalent (Preferred)
Ability to Relocate:
- Panama City Beach, FL: Relocate before starting work (Required)
Work Location: In person