SUMMARY:
The role of the Human Resources Assistant-Receptionist is pivotal in providing vital support to the human resources functions and maintaining seamless operations at the front desk. The ideal candidate for this position should possess a foundational understanding of HR processes, coupled with a robust administrative background, exceptional communication skills, and a proactive approach to efficiently manage diverse tasks. This position reports directly to the Human Resources Manager.
Job Duties & Responsibilities:
Human Resources Support:
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Assist in the recruitment process by coordinating interviews, collecting and organizing resumes, and communicating with candidates.
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Maintain accurate and up-to-date employee records, including personal information, attendance, and performance evaluations.
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Assist in new employee onboarding, including orientation programs and documentation processes.
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Review insurance invoices.
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Coordinate employee events and activities to foster a positive work culture.
Reception Duties:
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Greet visitors and ensure a professional and welcoming atmosphere at the front desk.
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Answer and direct phone calls, taking messages when necessary.
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Manage incoming and outgoing mail and packages.
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Maintain the reception area, ensuring cleanliness and organization.
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Assist in scheduling and coordinating meetings, conferences, and appointments.
Administrative Tasks:
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Provide general administrative support to the HR department, Production department, and Quality department, including data entry, filing, and document preparation.
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Manage office supplies and inventory.
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Collaborate with other departments to ensure efficient communication and coordination.
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Uphold confidentiality and discretion in handling sensitive HR and company information.
Hours:
Full time: Monday through Friday from 8:00 a.m. to 4:00 p.m. (can be flexible).
Organizational
Expectations:
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Commitment, Accuracy, Accountability, Communication, Closure
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Positive and Supportive Attitude
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Understand the Company and department processes
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Be Innovative
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Driven and Passionate
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Prepare to Win
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Promote Teamwork
Standards:
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Professionalism, Optimism, Realism
Basic Qualifications:
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High school diploma or equivalent; additional education in HR or business administration is a plus.
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Proven experience in an administrative or HR support role.
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Strong organizational and multitasking skills with attention to detail.
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Excellent written and verbal communication skills.
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Proficient in MS Office applications (Word, Excel, Outlook).
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Ability to maintain professionalism and composure in a fast-paced environment.
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Knowledge of HR processes and regulations is desirable.